Every medical practice has various day-to-day requirements in order to function well. Similarly, they all have duplicate duties that should be eliminated. Finding the correct practice management software will provide your practice with the tools it needs to reduce time-consuming administrative duties in ways that are appropriate for your processes.
There are plenty of medical practice management systems to choose from, but wherever you end up in your search, be sure it already has these important capabilities built in without the need for third-party integration.
1. Scheduling through the internet
Smoother practice management enhances the experience of both your employees and your patients. The stress of coordinating all of those encounters over the phone is relieved by using online appointment booking. An easy-to-use online calendar on your practice’s website saves time and simplifies scheduling.
It also provides for a far less irritating experience for patients by drastically lowering the number of times they have to wait in a large phone line. Instead, patients will be able to make appointments and see how long they will have to wait through their patient site. Look for tools that can help you organize your appointments more efficiently.
2. Reminders that are sent to you automatically
A scheduled appointment does not always imply that it will be attended. It might be difficult for administrative employees to track down patients over the phone to ensure they keep their appointments.
You should be able to send appointment reminders to patients through phone, email, or text message using your practice management system. This apparently insignificant feature may have a significant influence on your no-show rates while also reducing effort for your team.
It should not be difficult to collect payments. You should be able to complete a transaction at any moment throughout an interaction with your practice management software. Swipe a card to collect money, and securely take payments on mobile devices from anywhere.
Your programmer should allow you to save that credit card when the transaction is completed. This can help you save even more time at your next appointment.
4. Appointment Profiles
You may pre-determine the length of time an appointment should take on your schedule based on the sort of encounter by creating appointment profile templates. This allows you to optimize your schedule by ensuring that you do not schedule too much or too little time. You may choose how much time to provide for each appointment, as well as which intake papers should be filled out ahead to each visit, whether it’s for new patients or a routine checkup.
The most frequent medical billing codes and key notes connected with that sort of session can also be preloaded into the profile. This method of using appointment profiles will reduce mistakes and give you a head start on charting for each visit.
5. Eligibility Checks in Real Time
The administrative procedure might be slowed significantly by manual insurance checks. Rather than having your office staff make individual phone calls for each patient, look for practice management software that can automate this process. This platform should make it simple to look up a patient’s insurance information, including deductibles, co-payments, and co-insurance. Because some therapies require prior permission, your practice management software should allow you to contact insurance companies right away.
6. Check-In of Patients
Whether you operate a large or small medical office, the waiting area can occasionally become congested with patients waiting to check in. This is a problem that a patient check-in function can readily fix. Patients will be able to check in through iPad on some medical practice management platforms.
All of their medical and insurance information should immediately populate their record after they sign in with their name and date of birth. It should sync their patient data in your electronic health record as soon as that information is allowed. Over the course of a day, this saves a substantial amount of data input time.
You may also save paper by including any relevant consent documents within the programmer. If your platform is compatible with iPad, patients should be able to enter their insurance information via the tablet’s camera.
7. Integrations with Third-Party Apps
While having a broad feature set built into your practice management software is a major benefit, there’s much to be said for the flexibility that a safe, open API can give. Having a platform that can support third-party apps will allow you to add more functionality to meet the unique demands of your practice.
These tools will help you improve the administrative aspect of your firm significantly. After evaluating whether a provider provides the required capabilities, check to see whether they have a well-structured implementation procedure in place to assist you get your practice off to a good start. Expect a streamlined administrative procedure to follow, making it easier to operate your firm.